Memos
What is a Memo?
A memo, or officially called a memorandum, is a written or typed document named so because it is to help jog the memory on a particular topic. It is most often used in an office setting. It’s a quick note to convey information to a small group of people. It can be a hard copy, but can also be in an electronic version.
In the business environment, there are several ways a memo can be written. The memo can have any format and is typically considered an informal document. Many businesses may have their own particular format or look they prefer to use. It is usually short in nature, one page, but can be longer. For example, a memo might go out through an office to remind employees of the time of an upcoming meeting.
Memos are useful when other messaging, like email or texting, is not available. Of course, it is best that the message being sent is something not of a sensitive nature, where face-to-face contact or a phone call would be more appropriate.
Parts of a Memo:
1) To: (who the memo is sent to)
2) From: (who is sending the memo)
3) CC: (carbon or courtesy copy- someone else receiving the memo but not meant directly for them; also referred to as a courtesy copy)
4) Date: (the current date)
5) Re: (the subject matter of the letter- "re" means "about" in Latin)
6) Body of the Memo (Use a block style- just as we did in letter)
7) Reference Initials (these are typed on the last line- must be lowercase)
A memo, or officially called a memorandum, is a written or typed document named so because it is to help jog the memory on a particular topic. It is most often used in an office setting. It’s a quick note to convey information to a small group of people. It can be a hard copy, but can also be in an electronic version.
In the business environment, there are several ways a memo can be written. The memo can have any format and is typically considered an informal document. Many businesses may have their own particular format or look they prefer to use. It is usually short in nature, one page, but can be longer. For example, a memo might go out through an office to remind employees of the time of an upcoming meeting.
Memos are useful when other messaging, like email or texting, is not available. Of course, it is best that the message being sent is something not of a sensitive nature, where face-to-face contact or a phone call would be more appropriate.
Parts of a Memo:
1) To: (who the memo is sent to)
2) From: (who is sending the memo)
3) CC: (carbon or courtesy copy- someone else receiving the memo but not meant directly for them; also referred to as a courtesy copy)
4) Date: (the current date)
5) Re: (the subject matter of the letter- "re" means "about" in Latin)
6) Body of the Memo (Use a block style- just as we did in letter)
7) Reference Initials (these are typed on the last line- must be lowercase)

Sample Memo | |
File Size: | 36 kb |
File Type: |
Directions: Use the document below as a template to type out the memo given to you as a handout.

memo_template.docx | |
File Size: | 19 kb |
File Type: | docx |